Finance and Operations Assistant

London, England, United Kingdom · Finance and Ops

Description

Apps for Good is an award-winning and fast-growing charity that is powering young people to change their world with technology. Since our launch in 2010, we’ve reached over 100,000 students in 1500 schools globally, helping young people learn to turn bright ideas into real technology products.

With offices based near Old Street, we are a charity with a start-up mind-set. We are hard-working, open-minded and adaptable with a ‘can do’ approach. You will be joining a close-knit, friendly and energetic company who all believe strongly in our mission and values.

If you believe in the power of technology and education, then you will be the perfect fit within our team.

The Role:

We’re looking to welcome a new Finance and Operations Assistant to join our team and report to our Head of Finance and Ops. You’ll be at the heart of our dynamic office, ensuring our office runs smoothly and the team have the support they need as well as processing the typical finance deliverables. This is a part time role of 16 hours per week, ideally across 4 days (Monday - Thursday 10am-2pm).

Closing Date:  30th April 2019

Interview Dates: w/c 15th April though we will be reviewing applications on a rolling basis so you may be contacted earlier for a telephone interview

Start date: Ideally early May (depending on notice period of successful candidate)

Specific Responsibilities:

Finance Administration

Process monthly payroll

Manage bank reconciliation in Xero posting entries through to the ledger

Process purchase invoices, expenses and support weekly payment run and follow up with debtors

Assist with online banking, including making online & debit card payments

Support annual financial audit

General Office Management & Administration

Liaise with office suppliers and our co-working space maintenance & support team to ensure office services and equipment are working effectively

Make staff travel and accommodation arrangements

Assist with internal and external event and meeting logistics and supplies as requested

Maintain office supplies

Manage the general emails received by Apps for Good

Manage incoming and outgoing post

Welcome office visitors

Respond to incoming calls, ensuring they are handled effectively

Undertake other office and team admin duties as requested

HR

Administer/update employment, volunteer and consultancy contracts

Undertake DBS applications and ensure smooth onboarding for new starters

Maintain records of staff absence including holidays, sickness and other leave

Assist with recruitment and induction of new starters

Help organise staff training and maintain training records

Ensure quarterly and annual staff review processes are up to date

IT

Coordinate IT support contract and be main point of contact for all IT issues

Manage mobile phone contracts

Ensure asset register is correct and up to date

Requirements

Essential

Self-starter with ability to work under minimum supervision

Excellent organisational abilities

Strong attention to detail

Good written communication skills

Great interpersonal skills and team player who loves working with a dynamic team

Ability to juggle multiple priorities and deliver in a fast-paced environment

Familiarity with Microsoft Office, Google docs and Google drive

Excited about the opportunity we have to inspire and change young people’s lives

Desirable

Experience of purchase ledger/sales ledger and payroll

Experience of Xero accounting software

Benefits

Salary: £12,300 - £13,800 for 16 hours per week (FTE £25k-£28k per annum)

This role is based in our offices in Shoreditch London. We offer flexible working, health care insurance and generous holiday allowance, plus you get your birthday off.

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